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Editing a Presentation

Introduction to Using PowerPoint

What you’ll learn to do: edit and organize a presentation.

Learning to use Microsoft PowerPoint is one of the most helpful and versatile workplace skills you can acquire. Many of the skills you learned for Word and Excel can also be applied to PowerPoint. The file extension for PowerPoint is .pptx, with versions older than 2003 using .ppt.

Editing a Presentation

Learning Objectives

  • Edit an existing presentation.

You can open PowerPoint from the Start menu (or the Applications folder on a Mac) by clicking on the PowerPoint icon. The PowerPoint icon comes in a variety of forms depending on your OS and version of PowerPoint, but it always features the color red and the letter P.4 different application icons for Microsoft PowerPoint are displayed. The oldest version is on the right and the newest on the left.

In this first PowerPoint module, we will focus on editing an existing presentation. To open an existing presentation, simply double-click on the presentation file, just the same as opening a Word document or Excel file that you have already been given.

You may also open a presentation using the Ctrl+O shortcut or through the File menu if you already have a presentation open.A Microsoft Powerpoint presentation information file is displayed. There is a green arrow pointing to the option to open a pre-existing powerpoint.

Practice Question

Once you have opened an existing presentation, one of the first steps you may want to take is to edit content within that presentation. However, before we begin that step let us look at the default view when we have opened a presentation, and review a few terms.A Microsoft Powerpoint deck is open with 3 slides created. There are three numbers each with a different color used to represent important parts of the powerpoint. The first one is green and is showing the slide thumbnail view. The second is orange and it demonstrates where the active slide thumbnail is. Finally the third one highlights the active slide.

  1. Slide thumbnail view: this shows you smaller images of all the slides in a presentation. It has its own scroll bar if there are more slides than will fit in a single viewing window.
  2. Active slide thumbnail: the active slide is highlighted in an orange box in the thumbnail view.
  3. Active slide: this is the main view of the active slide you are currently viewing and can edit. You can see the scroll bar on the right that allows you to move quickly through the presentation.

You can move between slides in a presentation using either the slide thumbnail view of the slides or in the main window. The slide shown in the main window is the active slide for editing.

Practice Question

In order to edit what a slide displays, click on the text or image you wish to edit. For example, the slide shown above says “Quarterly Sales Data.” In the image below, the text box containing that phrase has been selected. The green arrow is pointing into the active text box, specifically at the location of the cursor.

A Microsoft Powerpoint deck is open with 3 slides created. It is on the title slide and there is a green arrow pointing at the active text box, specifically at the location of the cursor. The text reads "Quarterly Sales Data".

In the next screenshot, “Quarterly” has been edited to read “Monthly.”A Microsoft Powerpoint deck is open with 3 slides created. It is on the title slide and there is a green arrow pointing at the active text box, specifically at the location of the cursor. The text reads "Monthly Sales Data".

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