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International Operations Manager Needed At UNFPA

About United Nations Population Fund (UNFPA)

UNFPA is the lead UN agency for delivering a world where every pregnancy is wanted, every childbirth is safe and every young person’s potential is fulfilled.

International Operations Manager Needed At UNFPA

Job Details

Job description

Background Information  The  IOM  ensures  a  smooth  functioning,  well­managed  and  results­oriented  CO  and  facilitates programme implementation and delivery by providing for the operational needs of programmes and projects managed at the CO. The IOM will ensure the CO is strengthened and supported in its operations, needs and queries by ensuring administrative management policies, regulations, rules and procedures are compatible with CO needs

Organizational Setting  The  International  Operations  Manager  (IOM)  is  located  in  Nigeria,  Abuja.  Under  the  direct supervision of the Representative, the IOM provides leadership and advice to the Country Office (CO)  on  all  aspects  of  office  management  and  operations.  The  IOM  supervises  CO  staff  as assigned by the Representative

Main Tasks & Responsibilities  Ensure a smooth functioning, well­managed and results­oriented country office: Serving as a member of the Country Management Team, and providing operational support to the Representative and Deputy Representative;

Overseeing operational and staffing requirements for the country office and its component projects by participating in review meetings and assessing the managerial and operational capacities of implementing partners in collaboration with the programme and technical team; Analyzing operational aspects of project inputs under both UNFPA and partners’ execution in terms of personnel, equipment, subcontracts, procurement, training, etc.;

Supervising  and  monitoring  implementation  of  corporate,  financial,  procurement,  and  HR policies and systems, and ensuring adequate training of staff and project personnel on these issues. Ensuring a continuous and up­to­date flow of information between the CO and the RO/SRO and HQ;

Ensuring strategic and efficient management of office and programme financial resources while exercising proper financial controls and adherence to corporate financial policies, rules and regulations. Reporting both locally and to Headquarters (HQ) in a timely manner on established structures.

Seeking advice from HQ when deviation from rules and regulations may  be  necessary  and  propose  alternative  solutions  to  meet  programme  and  office objectives; Maintaining optimal staffing of office and projects through timely provision and training of human  resources  (HR)  applying  HR  tools  and  mechanisms  and  advising  on  appropriate contractual  modalities.

Monitoring  implementation  by  service  providers  of  entitlements (salaries and benefits); Maintaining oversight of the timely provision of goods and services for the CO and projects following established corporate procedures regarding sub­contract review and awarding of contracts, evaluating cost effectiveness and managing the negotiations in connection with eventual agreements; Managing CO assets and liabilities and ensuring proper inventory control;

Participating  actively  in  inter­agency  meetings  and  working  groups  to  ensure  UNFPA interests  are  reflected  in  common  system  activities  related  to  common  services  and premises,  cost  recovery  and  cost  sharing  arrangements,  privileges  and  immunities, entitlements and salary surveys, security etc.;

Supervising administrative staff at the CO and ensuring established procedures are being followed; Reviewing and taking corrective action as appropriate on audit findings; Establishing  and  maintaining  a  harmonious  working  environment;  seeking  to  strengthen team­building by encouraging active participation and interaction at all levels; fostering staff development and empowerment.

Key responsibilities

Qualifications and Experience:  Advanced  university  degree  in  business  administration,  public  administration,  finance,  human resources, information technology or a related field. Knowledge and Experience: Five years of progressively responsible professional experience in administration, finance or office management;

Thorough  knowledge  of  the  UN  Staff  Rules  and  Regulations,  HR  management  policies, financial rules and regulations and procurement; Strong analytical and leadership skills; Strong verbal and written communication skills;

Proficiency in current office software applications and corporate IT systems; Initiative; strong conceptual abilities; sound judgment; strong interest in development work, especially the mission of UNFPA; and dedication to the principles of the United Nations.

Languages: Fluency in English.

Application Deadline

21 December 2015

How to Apply

Click here to apply online!

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