About United Nations Population Fund (UNFPA)
UNFPA is the lead UN agency for delivering a world where every pregnancy is wanted, every childbirth is safe and every young person’s potential is fulfilled.
Background Information The IOM ensures a smooth functioning, wellmanaged and resultsoriented CO and facilitates programme implementation and delivery by providing for the operational needs of programmes and projects managed at the CO. The IOM will ensure the CO is strengthened and supported in its operations, needs and queries by ensuring administrative management policies, regulations, rules and procedures are compatible with CO needs
Organizational Setting The International Operations Manager (IOM) is located in Nigeria, Abuja. Under the direct supervision of the Representative, the IOM provides leadership and advice to the Country Office (CO) on all aspects of office management and operations. The IOM supervises CO staff as assigned by the Representative
Main Tasks & Responsibilities Ensure a smooth functioning, wellmanaged and resultsoriented country office: Serving as a member of the Country Management Team, and providing operational support to the Representative and Deputy Representative;
Overseeing operational and staffing requirements for the country office and its component projects by participating in review meetings and assessing the managerial and operational capacities of implementing partners in collaboration with the programme and technical team; Analyzing operational aspects of project inputs under both UNFPA and partners’ execution in terms of personnel, equipment, subcontracts, procurement, training, etc.;
Supervising and monitoring implementation of corporate, financial, procurement, and HR policies and systems, and ensuring adequate training of staff and project personnel on these issues. Ensuring a continuous and uptodate flow of information between the CO and the RO/SRO and HQ;
Ensuring strategic and efficient management of office and programme financial resources while exercising proper financial controls and adherence to corporate financial policies, rules and regulations. Reporting both locally and to Headquarters (HQ) in a timely manner on established structures.
Seeking advice from HQ when deviation from rules and regulations may be necessary and propose alternative solutions to meet programme and office objectives; Maintaining optimal staffing of office and projects through timely provision and training of human resources (HR) applying HR tools and mechanisms and advising on appropriate contractual modalities.
Monitoring implementation by service providers of entitlements (salaries and benefits); Maintaining oversight of the timely provision of goods and services for the CO and projects following established corporate procedures regarding subcontract review and awarding of contracts, evaluating cost effectiveness and managing the negotiations in connection with eventual agreements; Managing CO assets and liabilities and ensuring proper inventory control;
Participating actively in interagency meetings and working groups to ensure UNFPA interests are reflected in common system activities related to common services and premises, cost recovery and cost sharing arrangements, privileges and immunities, entitlements and salary surveys, security etc.;
Supervising administrative staff at the CO and ensuring established procedures are being followed; Reviewing and taking corrective action as appropriate on audit findings; Establishing and maintaining a harmonious working environment; seeking to strengthen teambuilding by encouraging active participation and interaction at all levels; fostering staff development and empowerment.
Qualifications and Experience: Advanced university degree in business administration, public administration, finance, human resources, information technology or a related field. Knowledge and Experience: Five years of progressively responsible professional experience in administration, finance or office management;
Thorough knowledge of the UN Staff Rules and Regulations, HR management policies, financial rules and regulations and procurement; Strong analytical and leadership skills; Strong verbal and written communication skills;
Proficiency in current office software applications and corporate IT systems; Initiative; strong conceptual abilities; sound judgment; strong interest in development work, especially the mission of UNFPA; and dedication to the principles of the United Nations.
Languages: Fluency in English.
21 December 2015